Publishing and sharing of data in Power BI
Publishing and sharing data in Power BI is a key element of working with reports and business analyses. This tool not only enables data visualization, but above all allows for its effective distribution within the organization. Sharing the right information at the right time supports better decisions – regardless of department or position.
Power BI is an intuitive platform that allows you to create and publish interactive reports based on data from many sources. Thanks to this, you gain a tool that not only supports data analysis, but also allows you to effectively share it with your team.
Access to information everywhere and for everyone
You will prepare an interactive report, combining data from multiple sources, thanks to the clear Power BI interface, in a few moments. It is stored in the cloud and is ready to be published both online and locally from the very beginning. You can publish Power BI reports to the Web and export them to Excel sheets, PowerPoint presentations or SharePoint sites. You also have the option to embed the reports into existing applications or websites. Power Bi’s reports are optimized for mobile devices, and you can access them through apps for Android, iOS and Windows platforms.
Power BI allows you to collaborate on creating reports and dashboards and share them with colleagues. The tool allows you to define roles and permissions, so you can specify who can manage the entire workspace and who can only add content to it, you can also define user access to selected metrics.
Why share data in Power BI?
Publishing and sharing data in Power BI is not just functionality – it is the foundation of a modern culture of working with information. Data is most valuable when it reaches the right people at the right time. Thanks to this:
- you shorten the decision-making time,
- you eliminate the risk of working with outdated or unverified data,
- you facilitate collaboration between departments within the organization.
Power BI allows you to create a single source of truth that is available to all authorized users – regardless of their location or device.
Collaboration and access control capabilities
Collaboration on Power BI reports and dashboards can be seamless and secure with granular access settings. The administrator can assign roles to users, from full workspace management to limited viewing or commenting capabilities.
It is also possible:
- creating working groups,
- sharing specific reports or only selected visualizations,
- defining conditional access (e.g. data only for the region the user is concerned with),
- setting automatic email subscriptions and alerts.
This makes data publication not only convenient, but also fully compliant with your organization’s information security policy.
Mobile access to reports
Mobile-optimized Power BI reports provide full functionality even when you’re out of the office. You can review, comment on, filter data, and get alerts on:
- Android smartphones and tablets,
- iOS devices (iPhone, iPad),
- Windows tablets and computers.
It’s the perfect solution for mobile people, sales teams, or management staff who need quick access to data from anywhere.
Take advantage of EBIS support
Publishing and sharing data in Power BI can be even more effective when accompanied by a well-thought-out strategy for access, security, and integration with everyday processes.
The EBIS team will help you:
- configure the data publishing and sharing environment,
- define user permissions and roles,
- integrate Power BI with Microsoft 365 tools and other applications,
- train end users to use data publishing and sharing,
- ensure compliance with internal policies and GDPR.
Trust our experts – we have been working with Power BI for years and we know how to transform data into business value.
