Power BI, as an analytical platform, enables not only the creation of interactive reports but also their efficient distribution. Apps in Power BI provide structured access to data, eliminating the need to search through multiple workspaces. This is an ideal solution for organizations looking to enhance data analysis and collaboration based on up-to-date information. How do Power BI apps work, and what benefits do they offer?
What are apps in Power BI?
Apps in Power BI are ready-to-use packages of reports, dashboards, and other analytical content that can be shared with users within a company. They are created in workspaces and then published as complete datasets ready for use.
Key features of apps in Power BI
- Contain related reports and dashboards – all elements are organized in one place, eliminating the need to search through multiple sources.
- Available to selected users or the entire organization – administrators can precisely define who can access the app.
- Always up-to-date data – apps automatically retrieve the latest information according to the refresh schedule.
- Customization to fit organizational needs – apps can be personalized to match the company’s branding and visual identity.
In Power BI, apps are particularly useful in large organizations where different teams work with the same data but require specific sets of reports tailored to their needs.
What are the benefits of Power BI apps in a company?
Using apps improves workflow organization and increases data analysis efficiency. Here are the key advantages of this solution:
Easy access to reports
Instead of distributing individual reports across different locations, apps allow users to access all necessary data in one structured place. This enables decision-makers to quickly find the information they need.
Better organization and security
Administrators can precisely manage access permissions for reports and dashboards. This ensures that each user sees only the data relevant to them, enhancing information security within the organization.
Automatic data updates
Apps in Power BI are connected to dynamic data sources, meaning users always work with the latest information. Administrators can set a refresh schedule, eliminating the risk of using outdated or incorrect reports.
Customization and branding
Apps can be tailored to match the organization’s visual standards. It is possible to add the company logo, use branding-compliant colors, and include descriptions to help users understand the data presented in the app.
When should you use apps in Power BI?
These apps are especially useful for companies managing a large number of reports and needing a simple way to organize and distribute them.
Distributing reports in a large organization
In organizations where multiple teams use the same reports, the apps allow all necessary data to be shared in a single package. This ensures that users have quick access to reports without needing to search for them in workspaces.
Managing business content
Apps allow organizations to separate production reports from those in the testing or development phase. This ensures that users only have access to verified and approved reports, reducing the risk of working with unvalidated data.
Sales and financial analysis
Sales teams, finance departments, and executives can use Power BI apps to gather key performance indicators (KPIs) in one place. This facilitates performance monitoring, trend analysis, and strategic decision-making based on the most current data.
How to implement Power BI apps in a company?
1. Creating an app
To create a Power BI app, follow these steps:
- Gather reports and dashboards in a single workspace.
- Customize the app to fit the organization’s needs – define which users will have access.
- Publish the app and inform users about its availability.
2. Installing and accessing the app
Users can access apps in several ways:
- Directly in Power BI – apps can be found in the “Apps” section and installed with one click.
- Via a link – administrators can send users a direct link to the app.
- Automatic installation – administrators can configure automatic deployment of the app for selected users.
3. Managing the app
Administrators can make changes to the app and update its content without requiring users to reinstall it. This ensures that content remains up-to-date and gives the organization full control over data distribution.
Summary
Apps in Power BI are a powerful tool that simplifies organizing and sharing reports within a company. They allow users to access key data in one place while giving administrators full control over access and content updates.
If you want to implement Power BI in your organization, schedule a meeting with a BI specialist. We will help you configure the apps, optimize business content management, and implement best practices for data analysis.
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